Step 5: Receive Assessment Materials

At least five days prior to the first assessment date, the school contact will receive one email containing the electronic assessment forms for each selected class.

If the school contact has not received the assessment material three days before the school’s first assessment date or if any forms are missing, please contact forms@cmec.ca immediately.

The school contact is responsible for the security and safe storage of the assessment forms at all times. The assessment materials must not be given to anyone except the test administrator on assessment day. They must not be duplicated or displayed in any way.

Once the school contact receives the material, they should:

  • print all forms;
  • check the list below to make sure all materials have been included and are correct; and
  • read through the information below to understand each form’s purpose.

Watch the following video to learn about the materials the school will receive for administering PCAP 2023. More details can be found in the sections below. 

 

School Questionnaire Login Form and Teacher Questionnaire Login Form

Principals and teachers of participating students will be provided with name specific login forms to access their respective questionnaire. See Step 6 for information on questionnaires.

School and Teacher Questionnaire Tracking Form

The school contact is asked to place a checkmark on the form to confirm that the teacher and school questionnaires were completed.

Student Tracking Form

The Student Tracking Form lists all students in the selected class. It will need to be completed by the test administrator during the assessment session. The test administrator will use this form to indicate student participation (see Complete Student Tracking Form).

Session Report Form

On the Session Report Form, the test administrator will be asked to document the timing of the assessment session and answer a few questions on any special circumstances or problems that may have occurred during the assessment administration (see Complete Session Report Form).

Student Login Form

Each participating student will receive a login form stating their name, ID, and password. Students will use these credentials to log in into the test and the Student Questionnaire.

Student Participation Rates Form

The Student Participation Rates Form is used to calculate and document the student participation rate for each class to determine if a makeup session is necessary. Makeup sessions should be administered if less than 90 percent of the students in the selected class were present during the assessment session (see Complete Student Participation Rates Form).

Assessment Script [MAILED]

To ensure that PCAP assessment sessions are conducted in the same way in all countries, the test administrator must follow the Assessment Script word-for-word.

The test administrator must be familiar with the Assessment Script before the assessment session.

Click here for a digital version of the Assessment Script.